Hire the Canal Suite

The Canal Suite is used primarily as a wedding venue, but its a great room for a meeting or conference too.

There’s a video of the room here set out for a wedding, but it shows the space and access.

If you are looking for a smaller venue for hot-desking or private office space, have a look at here…

Prices and Sessions:

Early Session:  09.45 – 12.15
Middle Session:  12.15 – 14.30
Late Session:  14.30- 17.00 (14.30 – 16.00 November to March)

Charity:   £8.50 per session
Bude Based Community Groups:  £15 per session
Commercial / Non-Bude Based Community Groups:  £40 per session
…prices are exclusive of VAT

The room holds (approx):

  • 12 people sat at tables (prior notice required to set-up the room)
  • maximum 33 people sat randomly (prior notice required to set-up the room)

Room hire includes the use of:

  • Kitchenette (hot and cold water, kettle, cups and saucers etc)
  • Large Plasma TV which can be linked to PC equipment.
  • Heating and air conditioning

Disabled access:

  • Level access from the car park into the Canal Suite.
  • Disabled toilets operated by a Radar Key.

Privacy:

  • Window blinds ensure complete privacy.
  • A seating area in the foyer is provided as a waiting area.

Extras:

  • There is a bean-to-cup machine in the cafe area, adjacent to the Canal Suite.  The machine produces hot chocolate, coffee, latte, cappuccino, mocha etc for £1.50.
  • For a small fee, TIC staff can act as reception staff and instruct your visitors on where to wait, and inform you of their arrival.
  • Full printing and photocopying service available, along with WiFi (£1 per three hours per device).

Health & Safety:

  • The fire assembly point is located behind the building in the Overflow Car Park.  A register must be taken as people enter and exit the room.
  • The appointed building manager can be found in the TIC.

Canal Suite Hire:

  • Sunday hire is available from 9.45 – 4.15.
  • An additional hourly fee is charged for use of the Canal Suite for out-of-hours usage (normal office hours are 10am – 5pm Monday – Saturday, 10am-4pm Sunday).
  • We believe that the Canal Suite is the best priced and best located meeting/conference room in the area.

Canal Suite Conditions of Hire

  1. Full payment must be made at the time of booking unless an agreement is in place for a monthly account.
  2. The booking cannot be cancelled within 30 days of the booking – full payment will be collected.
  3. Bude TIC reserves the right to cancel a booking at any time, should circumstances demand. In event of this happening, Bude TIC will accept no liability for any subsequent loss to the hirer.
  4. Rooms must be booked in advance and a booking form must be completed and received prior to the booking date.
  5. The person taking responsibility for the hire of the Canal Suite must be aged 25 or over. Any activities involving under 18’s must have at least 2 adults present throughout the event
  6. All activities must cease at the end of each given session time.
  7. The Hirer must nominate a competent person to take charge in case of Fire, to ensure that all persons can escape unimpeded through the Fire Exits and to assemble in the nominated assembly area (grassed area behind the building). Fire Doors MUST remain unobstructed during a let.
  8. The hirer shall be, for the hire period, responsible for all damage to or loss from room booked including the contents owned by the Cornwall Council. A £300.00 cash deposit may be requested under extreme circumstances.
  9. Hirers are reminded of their responsibility for arranging adequate Public Liability Insurance if required.
  10. Bude TIC does not accept liability for loss of or damage to property owned by, in the custody or in the control of the hirer, however so caused. Property is left in the Canal Suite at the hirer’s risk.
  11. The use of kettles, heaters or other such portable electrical appliances in the room is strictly prohibited (excluding those provided), any other portable appliances eg computers must have a valid PAT label, Bude TIC will not be held liable for any accident involving such an appliance, nor for any damage caused to the electrical wiring or fuses in the building which may be attributed to the use of such appliances. Any such damage shall be charged to the hirer.
  12. Hirers are not permitted to put up posters etc, on the walls using Blu-Tack, Sellotape or the equivalent.
  13. A charge shall be made for any damage/breakages/loss to Cornwall Council property.
  14. The hirer must leave the building as clean and tidy as it is found; all relevant items returned to the kitchen. An additional charge will be made for any unreasonable cleaning required.
  15. Sub letting is strictly forbidden.
  16. Any noise or disturbance that is considered to constitute a nuisance to other building users is strictly forbidden. The hirer will be asked to vacate the building immediately.

Bude TIC reserves the right to refuse any bookings if any of these conditions are not observed.   The TIC Manager’s decision is final.

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